Job Opportunity at Plan International, Compliance & Reporting Coordinator

ROLE PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now.

This role will be ;

Liaise with program teams to ensure timely execution of program activities and budget spending as per grant restrictions
Execute and coordinate all donor and financial reporting for assigned grants
Liaise with M&E team to get appropriate data as needed for relevant reports
Liaise with program staff to get appropriate inputs as needed for relevant reports
Liaise with ERM to submit donor and financial reports on time
Generally liaise with assigned donors as needed (primary focal point & backstopper per grant)
Regularly update Program Manager on grant progress

DIMENSIONS OF THE ROLE

Directly reports to the Emergency Response Manager
Responsible for timely implementation of their portion of a total project budget of circa.
Manages and leads the implementation of the project within donor guidelines

ACCOUNTABILITIES
General Activities

Ensure and oversee the weekly, monthly and quarterly activities’ planning by component
Work with the ERM to oversee the management of the grant, including timely implementation of planned activities and the appropriate expenditure of funds.
Work with the finance and administration / logistics / security teams to ensure that project activities and reports are implemented in a timely manner and in accordance with the project logical framework and Plan International and Donors procedures.
Design and transfer a monthly forecast to the ERM and logistics team to ensure the regular and timely implementation of the activities in the field
Prepare weekly and monthly narrative reports in time and without delay.
Prepare regular reports on budgets and expenditures together with finances, keeping track of spending and to propose corrective measures if necessary.
Oversee the database and ensure it is updated regularly and appropriately.
Ensure proper coordination with other agencies and NGOs
Liaise between the organization and the local authorities in the areas of Project Interventions
Enlist the support of the government, NGOs, and community stakeholders.

Capacity building and training:

Identify needs and design a capacity building program in key areas such as child protection, child rights, monitoring and evaluation in accordance with the requirements of donors
Provide trainings to Plan and partners’ staff, incentive workers and volunteers and main stakeholders.
Ensure that the Plan International child protection policy is respected by project staff and by the incentive workers.

Monitoring and evaluation:

Identify the weaknesses of project activities and propose solutions to strengthen
Write a monthly report according to the model defined with the MEAL officer and manager, including additional charts and diagrams
Conduct a baseline study
Assist the MEAL officer and manager to develop a monitoring and evaluation plan in line with the Donor reporting requirements.
Assist the MEAL officer and manager to facilitate internal and external evaluations of the project, the use of these opportunities and to encourage the realization of documents, challenges and learning opportunities.
Preparation of weekly and monthly reports.

Compliance

Ensure compliance with the Donor and Plan International rules and regulations in all areas including financial management, record keeping, procurement, etc.
Comply with Plan International policies and procedures
Ensure that receipts and supporting documents are provided to the Finance department in Kibondo, in accordance with the Donor and Plan International requirements.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

All Program staff, other donor funded grants, partners and Government Staff
Finance, Admin, ICT and HR staff as appropriate

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential

At least 4 years of experience coordinating emergency projects within an International NGO
Professional experience interacting with partners and achieving project outcomes accordingly
A bachelor degree in relevant areas such as social science/ development studies or equivalent work experience;

Desirable

Strong verbal and written communication skills in English
Be a positive role model and demonstrate conflict-solving behaviors.
Management and leadership skills.
Skills in communicating with multicultural populations.
Knowledge of child development and family interactions.
Knowledge of PSS and interaction with problematic youths
Effective organizational skills.
Supervisory skills.
Ability to build and foster collaborative working relationships with diverse stakeholders including project staff, partner staff, local government representative
Ability to monitor project results and expenditures against work plans
Editing and report writing skills
Strong facilitation and training skills to supervise the work of the staff involved in this programming.

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
The post holder will be working 5o% of his/her time at the camps and 50% at the office.
LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children

Send your Application to:recruitment.tanzania@plan-international.org