JOB OPPORTUNITY AT WORK FORCE CONSULT, PAYROLL & TAX OFFICER
Reporting to: Treasury Manager
JOB PURPOSE:
Process accurately and timely the group payrolls to ensure staff are paid in accordance with the contractual and statutory obligations and ensuring effective internal controls and efficiency within payroll for accurate accounting of staff cost.
KEY ACCOUNTABILITIES/RESPONSBILITIES
Process Company payroll to ensure staff are correctly paid and in time in compliance with contractual obligation.
Prepare all internal dues computations for completeness and accuracy before payment to ensure staff are paid within 4 working days after receipt of all relevant information
Reconcile monthly payroll headcount and any arrears payments as per valuation from HR master database, report and work on variances to facilitate accurate accountability and prevent loss by the company.
Prepare reconciliations on a monthly basis for all the payroll accounts and obtain credible explanations and reasons for all reconciling items to prevent and detect errors and frauds
Prepare control accounts and follow up the resolution of reconciling items on a monthly basis to ensure accuracy and completeness of the accounts.
Preparation, reporting and submission of payroll information and statistics to management for decision making
Facilitate the registration of staff with government relevant bodies like PPF,NSSF and TUICO and check for compliance with NSSF/PPF regulations for staff contributions to provident fund scheme to prevent penalties and interests from the authorities
Prepare and file monthly and annual returns to ensure compliance with statutory requirements i.e. NSSF, PPF, TRA
Prepare audit schedules for both internal and external auditors during audits to ensure audit is done and completed within the time stipulated.
To maintain staff debtors ledger (i.e. Salary advances, staff loans, Staff Imprest account).
Working with the Internal Audit team to ensure that sound internal controls are established and adhered to;
Follow up and verify all utilities namely electricity, water, rent and telephone and ensure that they are paid in time.
Prepare bank reconciliation of specific bank accounts as may be assigned.
Any other duties as may be assigned by Management.
KNOWLEDGE, SKILLS, EXPERIENCE
Degree/Advanced Diploma in Business related Field
Model E –CPA
4 years in Tax and Payroll experience
Knowledge of Tax rules and law
Send your CV through; cv@workforceconsult.com
Only shortlisted candidates to be contacted
JOB OPPORTUNITY AT WORK FORCE CONSULT, EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
Executive Assistant to Managing Director
Description
Reports to: Group Managing Director
Purpose of the position
Serve as Executive Assistant to the Group Managing Director & CEO and ensure the effective operation of the office. Provide administrative support to include management of Group MD’s calendar and scheduling; preparation of correspondence, material and travel arrangements; communication and coordination with other departments.
Responsibilities & duties
Efficient management of the Managing Directors calendar and schedules to make certain that identified priorities are addressed in a timely fashion, helping to ensure that use of MDs’ time is focused on critical, strategic issues. Perform routine accounting Task e.g. Control of posting process overseeing data entry
-Provide high-level administrative support by, handling information requests, preparation of minutes and summaries of actions to be taken, tracking of progress on planned issues and follow with department Directors; and performing clerical functions such as receiving visitors, telephone calls, arranging conference calls, and scheduling meetings. Make payment of staff claims to ensure that staff are compensated in accordance to the expenses incurred -Screen and coordinate communications, draft correspondences for the MDs’ signature, track and follow up on requests, identifying those of importance which require attention.
-Receive and filter incoming correspondences for MDs attention or route to concerned staff for further action, adherence to appropriate protocol and correspondence guidelines when communicating with internal and external stakeholders. Maintain a management document filing system.
-Internal communication: drafting staff circulars, general briefing notes, reports etc. Follow up with appropriate staff to ensure requests and correspondences are responded to on timely basis; establish tracking/feedback system to ensure issues are addressed and resolved.
-Ensure the MD is appropriately supported for trips; arrange travels, prepare itineraries, prepare and organize background materials in advance.
-Prepare MD expense reports for duty trips or other, reconcile the same with finance department on monthly basis. Manage office petty cash for office emergency expenses; also reconcile same on monthly basis.
Handle confidential matters or mail for the MD as requested, including direct interactions with Board Chairman and Board Directors, when need arises.
Proof read and edits Board papers to ensure the paper presentations are in standard form, and that information contained therein are as per specified quarter and not recurred. Follow up reminders to department Directors to submit reports within given time line.
Coordinate the use, repair or replacement of office equipment; this includes ordering of stationery stocks and ensuring that office facilities are running optimally.
-Prepare organization of regular and adhoc meetings, program requests for various inputs/actions and liaise with department Directors for timely receipt of relevant reports/feedback.
Departments’ Cost Center Reports
-Assist with company events, staff retreats or conference planning as needed.
Academic qualifications
Degree in Business or Public Administration,
Diploma in Secretarial
Work experience & skills
-Minimum Three (3) years job experience
-Minimum typing speed of 50 wpm.
-Able to take dictation(shorthand) with speed and accuracy -Proficient computer skills and in-depth knowledge of relevant Microsoft Office programs such as Word, Excel, PowerPoint etc
Send your CV through; info@workforceconsult.com
Shortlisted candidates to be contacted
Description
Reports to: Group Managing Director
Purpose of the position
Serve as Executive Assistant to the Group Managing Director & CEO and ensure the effective operation of the office. Provide administrative support to include management of Group MD’s calendar and scheduling; preparation of correspondence, material and travel arrangements; communication and coordination with other departments.
Responsibilities & duties
Efficient management of the Managing Directors calendar and schedules to make certain that identified priorities are addressed in a timely fashion, helping to ensure that use of MDs’ time is focused on critical, strategic issues. Perform routine accounting Task e.g. Control of posting process overseeing data entry
-Provide high-level administrative support by, handling information requests, preparation of minutes and summaries of actions to be taken, tracking of progress on planned issues and follow with department Directors; and performing clerical functions such as receiving visitors, telephone calls, arranging conference calls, and scheduling meetings. Make payment of staff claims to ensure that staff are compensated in accordance to the expenses incurred -Screen and coordinate communications, draft correspondences for the MDs’ signature, track and follow up on requests, identifying those of importance which require attention.
-Receive and filter incoming correspondences for MDs attention or route to concerned staff for further action, adherence to appropriate protocol and correspondence guidelines when communicating with internal and external stakeholders. Maintain a management document filing system.
-Internal communication: drafting staff circulars, general briefing notes, reports etc. Follow up with appropriate staff to ensure requests and correspondences are responded to on timely basis; establish tracking/feedback system to ensure issues are addressed and resolved.
-Ensure the MD is appropriately supported for trips; arrange travels, prepare itineraries, prepare and organize background materials in advance.
-Prepare MD expense reports for duty trips or other, reconcile the same with finance department on monthly basis. Manage office petty cash for office emergency expenses; also reconcile same on monthly basis.
Handle confidential matters or mail for the MD as requested, including direct interactions with Board Chairman and Board Directors, when need arises.
Proof read and edits Board papers to ensure the paper presentations are in standard form, and that information contained therein are as per specified quarter and not recurred. Follow up reminders to department Directors to submit reports within given time line.
Coordinate the use, repair or replacement of office equipment; this includes ordering of stationery stocks and ensuring that office facilities are running optimally.
-Prepare organization of regular and adhoc meetings, program requests for various inputs/actions and liaise with department Directors for timely receipt of relevant reports/feedback.
Departments’ Cost Center Reports
-Assist with company events, staff retreats or conference planning as needed.
Academic qualifications
Degree in Business or Public Administration,
Diploma in Secretarial
Work experience & skills
-Minimum Three (3) years job experience
-Minimum typing speed of 50 wpm.
-Able to take dictation(shorthand) with speed and accuracy -Proficient computer skills and in-depth knowledge of relevant Microsoft Office programs such as Word, Excel, PowerPoint etc
Send your CV through; info@workforceconsult.com
Shortlisted candidates to be contacted
JOB OPPORTUNITY AT KILOMBERO SUGAR COMPANY LIMITED, NURSE MIDWIFE
Description
Kilombero Sugar Company, the largest producer of sugar in the country operating cohesively with Extra Neutral Alcohol Distillery (IDTL) is seeking to recruit a dynamic and result oriented person to fill a vacancy of Nurse Midwife (3 Posts) reporting to Patron. This position is graded B5.
Skills Required:
Nursing, Communication, Report writing.
Knowledge:
Patients care, Medication, First Aid, General nursing procedures.
Education:
Certificate or Diploma in Nursing.
Experience:
At least one (1) year.
Training:
Safety, Health & Environment, Public Seminars.
Health:
Physically and Mentally fit, Good eye sight, Full on energy.
Attitude:
Honest, trustworthy, Polite language, Attention to details, Confidentiality, Self-control, Committed, Positive, Ready to work beyond the call of duty
Any person whom meets the above requirements and would like to apply for the position should submit an application showing two names of referees to:
Senior Human Resources Officer-Administration
Kilombero Sugar Company,
P.O. Box 50,
Kilombero Sugar Company, the largest producer of sugar in the country operating cohesively with Extra Neutral Alcohol Distillery (IDTL) is seeking to recruit a dynamic and result oriented person to fill a vacancy of Nurse Midwife (3 Posts) reporting to Patron. This position is graded B5.
Skills Required:
Nursing, Communication, Report writing.
Knowledge:
Patients care, Medication, First Aid, General nursing procedures.
Education:
Certificate or Diploma in Nursing.
Experience:
At least one (1) year.
Training:
Safety, Health & Environment, Public Seminars.
Health:
Physically and Mentally fit, Good eye sight, Full on energy.
Attitude:
Honest, trustworthy, Polite language, Attention to details, Confidentiality, Self-control, Committed, Positive, Ready to work beyond the call of duty
Any person whom meets the above requirements and would like to apply for the position should submit an application showing two names of referees to:
Senior Human Resources Officer-Administration
Kilombero Sugar Company,
P.O. Box 50,
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